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Qaiyo Smart Appointment

Name: Qaiyo Smart Appointment
Author: qaiyo

Smart appointment booking with fluid, gap-based slot allocation. Let clients book mixed durations that pack into the time you actually have free.

Qaiyo Smart Appointment ranks #71,029 among WordPress.org plugins with 0+ active installations, is #1,618 of 2,134 in the Calendar & Events category, and was last updated Oct 28, 2026. Data from WordPress.org, refreshed twice daily — see methodology.

Compatible with WP 7.1.4

v1.3.3.1 Current Version v1.3.3.1

Updated 1 week ago Last Update on 28 Oct, 2026

Refreshed 1 week ago Last Refreshed on

#1,618 of 2,134 in Calendar & Events Downloads -7.3% this week Actively maintained

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Rank

#71,029

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Active Installs

-100%

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Downloads

677

+9 today

Support Resolved

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Next Milestone 10

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0+ 10+

43,461

Ranks to Climb

Growth Needed

8,000,000

Active Installs

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Growth +0.0%

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Plugin Details

Version: 1.3.3.1
Last Updated: Oct 28, 2026
Requires WP: 6.2+
Tested Up To: 7.1.4
PHP Version: 7.4 or higher
Author: qaiyo

Support & Rating

Rating: ☆ ☆ ☆ ☆ ☆ 0
Reviews: 0
Support Threads: 0
Resolved: 0%

Keywords

appointments booking calendar fluentcrm scheduling

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Frequently Asked Questions

Common questions about Qaiyo Smart Appointment

It computes availability from the real free gaps around existing bookings, then fits the chosen service duration into them on a configurable step grid — instead of pre-dividing the day into fixed equal slots. Mixed-length services share the same day efficiently.

Yes. With no staff defined, bookings run on the global working hours automatically.

No, the plugin works standalone without it. A payment provider is only needed if you turn on "Require payment" for a service, and WooCommerce is the one this plugin ships with — activate it and the option appears. (Pro adds Stripe and PayPal as direct alternatives, for sites that do not want a shop.) Nothing changes for services that don't require payment.

Yes. Set the service's booking mode to quote request. The customer picks a day and whether morning, afternoon or evening suits them, and nothing is reserved — the enquiry never blocks a real booking, and two enquiries for the same morning never clash. Answer it, then book the agreed time normally.

Yes. Under Smart Booking → Settings → Emails every message has its own on/off switch and its own editable subject and wording. Write them with merge tags — {customer_name}, {service}, {when}, {price}, {cancel_link} and more — and clear a field to go back to the built-in text.

Two ways, both automatic once a booking is confirmed. The confirmation and reminder emails have a calendar file attached (appointment.ics) — opening it adds the appointment to Apple Calendar, Outlook or any other calendar app — and an "Add to Google Calendar" link. The booking form shows the same two options on its success screen when a booking is confirmed on the spot. The calendar entry holds the service, its time and the staff member. It never names the customer and never contains the cancel link, because calendar entries get shared and synced. A request that is still waiting for your approval gets neither, and nor does a quote request. If you rewrote an email, add the {calendar_link} tag where the link should go; the file is attached either way. Switch the whole thing off under Settings → Emails → Add to calendar.

Turn the reminder email on under Settings → Emails and set how many hours before the booking it should go out. A background sweep runs hourly and sends the reminder to every confirmed booking that has entered the window, marking each one so it can never be sent twice. Pending bookings are skipped, because there is nothing confirmed to remind anyone about yet.

Yes, with the [qsab_availability] shortcode or the matching block. It shows which days and times are still open and which are fully booked or closed. It never shows who booked what — only free and busy, exactly what the booking form itself would reveal. Attributes: service (a service id, defaults to your first active service), staff (a staff id, defaults to anyone) and days (how many days to show, default 7).

Yes, with the [qsab_upcoming] shortcode or the "Qaiyo Upcoming" widget in your page builder. It shows today's date and how many bookings today has, then the next confirmed bookings — the service, its colour and its time. It never shows who booked, so it is safe on a public page. Attributes: title (defaults to "Upcoming" in the visitor's language), count (1–10, default 3), service and staff (ids, to show one of them only), show_date (0 hides the date tile), theme (auto, light or dark) and audience (logged_in shows it to logged-in users only).

Yes, with the [qsab_hours] shortcode or the "Qaiyo Opening Hours" widget. It shows your weekly hours (from Settings → Working hours, lunch breaks included) with today highlighted, a line saying whether you are open at this moment and when you open next, and a notice for any day off coming up — give a range a name under Settings → Days off, such as "Vacation", and that is what your visitors read. Pages are often cached, and "open now" is only true for a moment, so the widget carries the next two weeks with it and keeps itself current in the visitor's browser. Attributes: title, show_title (0 hides the heading), staff (one person's hours), layout (box, the default, or full for the full width of the column — in a page builder the width you give the element wins), show_status, show_week (0 hides either part), notice_days (how many days ahead to announce a day off, default 14; 0 only while it lasts) and theme (auto, light or dark).